Abstract Submission Guidelines


Dear Colleagues, please note that the abstract submission has been closed.

Although, submitters can still overview their abstracts after logging in. Thank you for your contributions.

Submitters will receive their evaluation results by April 5, 2018. Should you have any questions do not hesitate to contact us.


General Information & Deadlines

Overview of Deadlines

  • 01/02/2018 – Abstract Submission Deadline.
  • 05/04/2018 – Acceptance Emails Sent. Registration Opens.
  • 14/05/2018 – Registration Deadline for Participants in the Programme.
  • 12/09/2018 – EISA Pan-European Conference Begins.
  1. Abstract are to be submitted electronically via the online submission system by: 01 February, 2018.
    Abstracts received via fax, e-mail or received after the deadline will not be accepted and therefore will not be considered for the programme or publication.
  2. Submitters may submit up to two paper abstracts and two panel or roundtable abstracts.
  3. There are two separate submission platforms, one for individual paper submissions and the other for panel submissions, however the abstract formatting requirements are the same for both. Each submitter/ author needs to select the submission platform first when logged into his/her account and only then can proceed with the submission itself.
  • Panel / round-table submissions
    Ensure that you are you the correct platform (for panel/ roundtable submissions – not paper submissions) and take account of the guidelines below).
    • A panel session lasts 105 minutes and incorporates up to 5 paper presentations and generally (but not always) includes discussant comments as well as Q&A.
    • The submitter (usually, but not always, the panel chair) uploads the overall panel description first and then the individual abstracts for the paper presentations.
    • A Round Table is a freer form discussion around a common theme with (potentially) more than 5 participants. The submitter uploads an overall roundtable description. A one sentence description of each participant’s likely contribution is required but a full abstract for each participant is not. If there are more than 5 participants, the additional names should be listed in the abstract.
    • To submit the panel / round-table an overview abstract for the panel / round-table overview must be uploaded first. Once the overview abstract is submitted, 5 slots for individual paper presentation/roundtable contribution abstracts (A,B,C,D,E) will be created and the individual panel / round-table abstracts may be uploaded.
    • Each panel / round-table requires a Chair/Discussant. It is intended that in most cases, one person will fulfil both roles. Unless specifically stated otherwise, the Chair/Discussant will be considered to be the person who submitted the panel / round-table.
    • If the submitter wishes to nominate another person to be Chair/Discussant (with their prior agreement) then this must be clearly stated at the end of the abstract. The role of the person - Chair only or Chair/Discussant should be specified. The person should thus be mentioned at the end of the abstract in the following form:

      Role (specify Chair/Discussant/Both Chair & Discussant); Name; Institutional Affiliation; Contact email.
    • It is ultimately up to the Section Chairs to decide whether they wish discussant functions to be undertaken in their sections (in keeping with convention) or not (in order to create more time for Q&A) and they thus reserve the right to amend the function as stated in the abstract - and will inform the submitter if they do so.
    • The Section and Programme Chairs further reserve the right to re-assign Chairs/Discussants should there be a clash or should a participant exceed their maximum number of appearances.
    • PhD researchers should not be nominated or nominate themselves to be Chairs/Discussants of panels.
    • The Chair/Discussant is responsible for the orderly running of the panel / round-table and for keeping to time - including in their own remarks. We encourage detailed feedback on papers to be provided by email after the event but to focus on stimulating discussion in the conference sessions themselves.
    • All panel / round-table papers (overview as well as the individual panel / round table abstracts) must format abstracts as per the requirements below. They are to be submitted with full details including the presentation title, the abstract text and full co-authors list with their affiliations and e-mail addresses.
      It is generally expected that the panel chair uploads the overview abstract as well as all the individual papers. He/she is also considered to be the contact person for the whole panel / round-table, any communication related to the panel / round-table will be therefore held with the submitter.
  • Individual Paper Submissions 
    Ensure that you are you the correct platform (for individual paper submissions  - not panel/ roundtable submissions)
    • Submit your abstract, title, personal information, etc according to the format in the submission system and take account of the guidelines below).
    • Choose a preferred and an alternative section to submit your paper to from the list below.
  1. Abstracts are to be submitted into one of the following thematic sections:
  1. Abstracts can be amended in the online submission system until the deadline of 01 February, 2018.
  2. All submitted panel, round-table and paper abstracts will be subject to a review process after the abstract submission deadline. Abstracts will be reviewed by the Section Chairs under the overall guidance of the Programme Chairs.
  3. Accepted abstracts will form part of the final conference programme and as such will be presented onsite as well as published in the official Conference proceedings. Abstracts not suitable for display and/or publication will be rejected. Please have your abstract checked for correct spelling, punctuation, grammar and formal structure. The organiser reserves the right to edit abstracts prior to publication if necessary.  
  4. All presenting authors will receive an acceptance/rejection notification via e-mail by 05 April 2018.
  5. All presenting authors are obliged to register by 14 May, 2018. Those presenting authors who are not registered for the Conference by the deadline will be automatically withdrawn from the final programme.
  6. By submitting an abstract the author(s) are agreeing to publication of the abstract in the conference proceedings, the Conference and the EISA website. It is understood that they are not relinquishing copy right to the Conference or EISA.

Abstract Formatting

  1. All abstracts must be written in English.
  2. When submitting your abstract, consider and choose both a preferred section and an alternative section in case the abstract will not be considered suitable for the preferred section.
  3. The abstract title is limited to 20 words and should be capitalised in the usual way for titles - (e.g.. This is the Title of my Abstract for Presentation at EISA PEC 2018 in Prague).
  4. Up to 10 authors can be listed under one abstract (including presenting author).
  5. Maximum abstract length is 250 words.
  6. Each submitter is asked to upload 3 to 6 corresponding keywords.
  7. The submitter will be asked to upload a short presenting author's biography (up to 100 words), which may be later published within the PEC online programme and the conference app and will help the chairs to introduce the speaker during the session.
  8. No pictures/tables/charts are allowed within the abstract text.
  9. No additional files may be uploaded.